Arkansas Association of USA Track & Field
Annual Meeting
October 17, 2008
Fayetteville, AR
1. Present- Mike Armstrong, President and Officials Committee Chairman; John Mitchell, Secretary-Treasurer; Tom Aspel, Membership Chairman; John McGee, Youth Chairman. Also present were USATF members Tom McBee, and Bill McBee. Interested individuals in attendance were Kelli Dougan, Arnie Mayer, Sam Pearson and Mike Workman.
2. Mike Armstrong reported that Andy Martin, USATF Director of Grass Roots Programs, has written him stating the Arkansas Association is approved for Provisional Accreditation status for the 2008-2009 time period. Martin forwarded the 2007 Association Statistical & Current Accreditation Report which reflected that our Association met 4 of the 8 Required Standards and 3 of the 9 Other Standards in 2007. In 2004, 2005 and 2006 our Association met 4 of the 8 Required Standards and 2 of the 9 Other Standards.
3. John Mitchell made the financial report and presented the FYE 9-30-08 Financial Statement which included a balance sheet and income statement. Cash balance at Bank of the Ozarks was $17,301.22. Annual Revenues were $4,228.60 with Net Income of $2,234.31. Events sanctioned this year are 12, down from 17 in 2007. This is reflected in sanction revenue down $120.00 from 2007. Association revenue from individual memberships is up for the same period $295.53.
4. Tom Aspel, Membership Chair, reported that current membership is currently 180. This is an increase from the100-120 member range for the past six years. USATF Standard for Arkansas is 600 members.
5. John Mitchell reported that the Arkansas Association has 9 Organizational Club Members for 2008 represented by Bell Athletics, Club Arkansas, Team ArkansasRunner.com, Arkansas Vault Club, Little Rock Road Runners Club, Pole Vault Unlimited, Rogers Cross Country Club, DLT Events Inc. and Delta Multisport.
6. John McGee reported Arkansas Association youth athletes were allowed to compete in the state regionals held in Tulsa, OK this past year. A cross country meet is projected to be held in November for Association youth. John would like to see a youth annual banquet implemented as well as meetings for youth coaches.
7. John Mitchell made a motion to amend our bylaws concerning 1) the removal of officers and committee chairs and 2) grievance proceedings. The purpose of the amendment is to place our association in compliance with USATF Regulation 15. The motion to have a simple Redress of Grievances in Bylaw Article 15 with step-by-step procedures for how to conduct the proceedings placed in Association Operating Regulations included adopting the sample language provided by USATF. The motion was seconded. There was no further discussion and membership passed the motion unanimously by voice vote.
8. Mike Armstrong reviewed the need for the Arkansas Association to be represented at the USATF annual meeting this December in Reno, NV. Five members have expressed interest in attending. Tom McBee made a motion that $2,500 be set aside for expenses associated with sending a delegation. The motion was seconded. Following further discussion membership passed the motion unanimously by voice vote.
9. Election of Officers was not held as no terms were up and all officers have agreed to serve another year. Mike Armstrong reported the position of Chairman of Men’s T&F and Women’s T&F remains open.
John Mitchell
Secretary-Treasurer
October 20, 2008